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Essential
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For US private-pay healthcare practitioners and clinic owners
The Seen to Seated Method combines marketing to attract new patients, 24/7 inquiry handling to answer their questions, and follow-up and booking systems to help turn interest into appointments. All backed by healthcare business growth support.
Discuss your goals and leave with three practical next steps. No obligation.
Essential supports existing inquiries. Boost and Growth add managed marketing and business support.
Every level is set up around your practice, your team and the way your patients get in touch.
Make more of the inquiries you already receive.
Bring patient acquisition and inquiry conversion together.
Grow several service areas with broader marketing and closer support.
Boost and Growth need an advertising budget, paid directly to Google and Meta. We will talk through the right level and costs for your specialty on your free review.
Or choose your specialty below to see how it works for you.
The method is the same. The patient journey is different, so each page explains how it works for your type of practice.
For chiropractors, osteopaths and private practice owners.
View page: Chiropractors and osteopathsFor physical therapists and private physical therapy clinic owners.
View page: Physical therapistsFor podiatrists and private podiatry practice owners.
View page: PodiatristsFor optometrists and independent optometry practice owners.
View page: OptometristsFor dermatologists and private dermatology clinic owners.
View page: DermatologistsFor private consultants and specialist clinics.
View page: Private consultantsFor hair transplant surgeons and clinics.
View page: Hair transplant surgeonsFor aesthetic practitioners and clinics.
View page: Aesthetic practitioners
Katie brings 20+ years of experience across marketing and healthcare, giving her a clear understanding of busy clinics and the pressures practice owners face. Through The Seen to Seated Method, she combines that knowledge with practical marketing and systems support to help practices grow and ease the demands on owners and their teams.
Included with Boost and Growth. Your Practice, Your Voice and the Reception Handover Pack are also included with Essential.
Bespoke assistant setup using your approved practice information, tone and agreed booking and handover rules.
Clear responsibilities and escalation guidance so your team knows what the system handles and what comes back to them.
An initial campaign to past inquiries after setup. We only contact people who are allowed to hear from you, using messages you’ve approved first. Boost and Growth only.
We aim to have your agreed system live within 30 days of receiving all required information and access. Monthly billing starts at go-live, with a three-month minimum from go-live, then a month-to-month agreement (30 days’ notice).
How to respond to new inquiries quickly and consistently, so interested patients book with you rather than the next practice they contact.
How to re-engage past inquiries and lapsed patients in a way that respects TCPA, CAN-SPAM, HIPAA and their communication preferences.
Download the PDF: Reactivation campaigns Get the PDF: Reactivation campaigns
How to choose platforms, plan useful content and stay within your regulator’s and advertising rules.
Download the PDF: Social media for your practice Get the PDF: Social media for your practice
Enter your details below. After you submit, open the download page for your PDFs. The same files will also be emailed once the follow-up is switched on.
Go straight to the download page if you already submitted.
We use your details to send you these guides. Marketing emails only if you opt in. Read our privacy notice.
Essential suits practices that mainly want to make more of the inquiries they already receive. Boost brings managed marketing and inquiry conversion together around one treatment campaign. Growth suits practices ready to grow several treatment areas with broader marketing and closer support. Boost and Growth require an advertising budget.
It supports your team rather than replacing it, covering busy periods, out-of-hours calls and online inquiries. Direct booking needs a verified compatible calendar. Compatibility with your practice or clinic management software is assessed individually for each practice. Where direct booking is not suitable, the assistant records a callback request for your team.
Access to the accounts and channels we agree to connect, your approved practice information, booking rules and handover contacts. For Boost and Growth we also agree campaign priorities and content with you. We aim to have your agreed system live within 30 days of receiving all required information and access.
Costs depend on your specialty, the size of your practice and the level of support you choose. We will talk through the options and what each would cost for you on your free 30-minute practice growth review, with no obligation.
The assistant answers from your approved practice information. Clinical advice and treatment suitability stay with your practice team, and handover rules for passing inquiries to your team are agreed during setup. Read our privacy policy (US draft).
More suitable inquiries? Better follow-up? More support with the business?
On your free 30-minute practice growth review, we’ll discuss where you are, where you want to go and the steps worth taking next.
You’ll leave with three practical next steps, whether we work together or not.
Book my free 30-minute practice growth reviewAfter booking, you can request an optional mystery shopper review of your inquiry experience.
Five onboarding places in total across all packages. The window closes on 30 November 2026, or earlier if filled.
The November onboarding window has closed. Inquire about the next available start when you book.
Questions first? Email [email protected]
Thank you. Your calendar invitation is on its way by email.
On the call we will talk through your goals, how patients currently find your practice and what happens when they inquire. You will leave with three practical next steps.
Want us to check your inquiry experience first? Reply to your calendar invitation or email [email protected] to request an optional mystery shopper review.
